What does it consist of and why is fair attendance important ?
Attending a trade show is an extraordinary business opportunity, but also a complex organizational challenge. That’s why, for more than 30 years, we at Graphis Studio have been working alongside companies to ensure a fully functioning, strategic and, above all, stress-free exhibition booth.
Our turnkey service goes beyond design and set-up: we follow every phase of the event – before, during and after – to allow our clients to focus 100 percent on their main goal: doing business.
Pre-show support: we take care of everything
Our support begins long before the day of the event. Clients often tell us:
“Thank you, I didn’t have to take care of anything.”
And that is precisely our goal: to free the customer from all worries so they can focus on relationships, contacts and sales.
Here is what our pre-show assistance includes:
- Custom booth design (with 3D renderings and customized solutions)
- Complete management of paperwork with the fair authority
- Planning and meeting all official deadlines
- Coordination of technical services, electrical connections, and logistics requests
- Coordination of technical services, electrical connections, and logistics requests
- Preparation and shipment of materials, gadgets, brochures
- Overseeing the process until the final go-ahead from the organizing body
On-site support: constant presence, dedicated team, zero contingencies
Our added value is also (and especially) seen in the field, during the set-up stages and on the days of the event.
We are present with our full team, from the first day of set-up to the last minute of disassembly.
Here is what our pre-show assistance includes:
- Constant presence during assembly, with technicians and designers
- The designer who designed the booth is present at the fair and remains the direct point of contact for the client
- Immediate action on changes or last-minute requests
- Italian or English-speaking operators (no language barriers)
- H24 assistance with staff always available, throughout the duration of the event
- Presence of communication experts, video maker and photographer to best tell the story of brand participation
Case study: Transport Logistic - Munich
A concrete example? At the Transport Logistic trade fair in Munich, one of the most important B2B events in the industry, we participated with a team of 40 people including designers, fitters, graphic designers, communication experts and technicians.
Each client had his or her own dedicated contact person, with maximum operational flexibility. Within minutes we were able to respond to any need, from minor cosmetic touch-up to managing events, videos, presentations and live interviews at the booth.
The result?
- Satisfied customers
- High visibility
- No contingencies
- A high-level, totally business-oriented trade show experience
Furlog Stand
Intermodal Freight Stand
Contship Eurogate booth
EST European Terminal Services Booth
Veneto Region booth
Stand Inrail, Inter-rail, Rtc
Our goal? Making our customers have a smooth and valuable trade show experience
Those who rely on us are not just looking for a beautiful booth. They are looking for a partner.
A reliable planner, capable of guiding the entire process, responding promptly, and ensuring quality, adherence to timelines, and constant support.
With Graphis Studio, the booth is never just a structure. It is a space designed to communicate, to welcome customers, to generate leads, to tell a brand story.